Agenda Items for the 5:30pm City Council Meeting
Titusville Fire Department
The Titusville Fire Department will provide an overview of their department. No action is requested.
FY 22 North Brevard Parks & Recreation Budget
Accept the presentation of the FY 22 North Brevard Parks & Recreation Proposed Budget.
Low Impact Development (LID) – Presentation by Dr. Leesa Souto, Executive Director, Marine Resources Council
Dr. Leesa Souto, Executive Director, Marine Resources Council will provide a presentation on Low Impact Development (LID).
Low Impact Development (LID) – Staff Presentation
Staff will provide a presentation on Low Impact Development (LID).
“Explore Historic Titusville” Booklet, Website & Mobile Application
The Community Development Department staff will present the “Explore Historic Titusville” booklet, website and mobile application.
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Agenda Items for the 6:30pm City Council Meeting
The Area III Wellfield is a significant investment in property and infrastructure. The wellfield also has its own backup power, which makes it essential during power outages caused by emergencies such as hurricanes. The City plans to restore/enhance Area III Wellfield production and reliability, allowing more flexible rotation of the wells and reduce dependency and potential impacts at the City’s other Wellfields.
The City would like to maximize the sustainable yield/allocation of the Area II and III Wellfields prior to considering future alternative water supply options. The City previously contracted with Barnes, Ferland and Associates, Inc. (BFA) to assist with the Area III Wellfield Renewal Program (Project).
The Project is organized in three phases including:
• Phase 1 was completed March 2020 and involved an evaluation of existing Area III wellfield data and conducting additional test well drilling to identify/understand site specific hydrogeologic conditions and suitable replacement well locations.
• Phase 2 will involve modification of the CUP for Area II & III Wellfields.
• Phase 3 will involve supply well/piping design, permitting with FDEP, contractor bidding assistance and construction management and system start-up
Highway Maintenance Agreement – Resolution No, 23-2021
Approve Resolution No. 23-2021 and the associated Highway Maintenance Agreement authorizing the State of Florida Department of Transportation (FDOT) and the City of Titusville to execute a Memorandum of Agreement between the City and FDOT for the maintenance of state road rights-of-way by the City and authorize the City Manager to execute the agreement.
The Highway Maintenance Agreement with the FDOT allows the City to provide a higher level of service to the City’s citizens and also allows an additional source of funding to assist in the cost of providing landscape maintenance within the state roadways.
Following a Notice to Proceed, compensation for the cost of maintenance will be made to the City. The payment will be for the amount of $88,200.00 per year for the duration of the term, a period of three (3) years from the effective date on the Notice to Proceed. The Agreement between the FDOT & the City may be renewed for a period that may not exceed one three (3) year term.
Ordinance No. 17-2021 Specific Revisions to the Firefighters’ Pension Plan and established “Share Plan” to provide special benefits to Firefighters
City Council will conduct the first reading of Ordinance No. 17-2021 – An Ordinance amending Chapter 15, Pensions and Retirement, Article III, Police Officers’ and Firefighters’ Pension Plan, of the Code of Ordinances of the City of Titusville.
The following proposed Ordinance underlined corrections are made to the Firefighters’ Educational incentive pay and types of incentive pay for members of the union which are currently stated in the IAFF collective bargaining agreement language Article 22 Incentive Pay:
a. Associates Degree and /or Bachelors Degree in Fire Science as provided by the State of Florida pursuant to F.S. 633.422.
d. Paramedic Certification pay in the amount of four thousand five hundred dollars ($4,500) for Solo Paramedic Status pay for a total Paramedic incentive of ($6,500) per year including two thousand dollars ($2,000) per year for FL Paramedic Certification.
e. State of Fl Fire Officer Two certification pay in the amount of fifty dollars ($50.00) per month
f. State of Fl Fire Instructor certification shall receive twenty-five dollars ($25.00) per month
g. State of Florida Live Fire Instructor certification shall receive fifty ($50.00) per month
h. Titusville SWAT Team shall receive fifty dollars ($50.00) per month
The aforementioned pay incentives currently count as pensionable earnings.
These revisions do not constitute additional cost to the City to list these incentives in the revised Pension Ordinance. In addition, this Ordinance establishes a supplemental benefit component referred to as the Share Plan providing for a special benefit for Firefighters to be funded solely by F.S. 175 Premium Tax Monies. The components of the Share Plan referred to in this Ordinance were negotiated and have been mutually agreed to by the City and the IAFF in accordance with F.S. 175.351 and Article 4.8 of the Collective Bargaining Agreement. The CBA between the IAFF and COT was approved by the City Council on May 11,2021.
Landscape Gateway Concept Plan Updates
On March 10, 2020 the City Council approved Work Order # KMPW001 to Kimley Horn, Inc. in the amount of $25,180 to provide engineering consulting services including, but not limited to, landscape design, plans preparation, utility coordination, and survey services for the improvement of 9 gateway locations as follows:
1. SR 50 (Cheney Highway) and Interstate 95 intersection
2. SR 50 (Cheney Highway) and SR 405 (South Street) intersection
3. SR 406 (Garden Street) and Interstate 95 intersection
4. SR 406 (Garden Street) from US 1 north-bound (Washington Ave.) to Max Brewer Bridge
5. SR 50 (Cheney Highway) and Hopkins Ave.
6. Hopkins Ave. and Sycamore Street
7. Hopkins Ave. and Harrison Street
8. Hopkins Ave. and Country Club Drive
9. Hopkins Ave. and Knox McRae Drive
The provided concept plans show the opportunity areas but further direction is needed before moving this concept into final design and permitting.
Proposed Tentative Operating Millage of $8.2461 mils and Proposed Tentative Voted Debt Service Millage at $0.2941 mils
The City Manager’s Proposed General Fund Budget for Fiscal Year 2022 is balanced with a millage rate of $7.2145. The City Finance Dept. is requesting that the proposed tentative Operating Millage be set at a higher rate to allow for flexibility throughout the budget hearing process.
Setting the tentative millage at $8.2461 yields an additional $2,365,969 in ad valorem revenue above the level proposed in the City Manager’s balanced budget. In accordance with Florida State Statute 200.065, the final adopted millage rate may be lower than, but may not exceed the proposed tentative millage.
The proposed tentative Operating Millage rate of $8.2461 mils is 10% greater than the revenue neutral roll back rate of $6.8586 as presented in the Proposed Budget for Fiscal Year 2021. Setting the proposed tentative millage rate at $8.2461 requires a majority vote of the Council at its July 27, 2021 meeting.
If the millage rate of $8.2461 is accepted by council at the final public hearing, scheduled to be held on September 15, 2021, a majority vote again is required by City Council to set the final millage rate to be adopted for the new fiscal year beginning October 1.
The proposed tentative Voted Debt Service Millage of $0.2941 mils is to required fund the annual required debt service on the General Obligation Bonds, Series 2005 issued under the Riverfront Acquisition Program.
Elizabeth Oaks Townhomes – Sketch Plat
Approve the Sketch Plat for Elizabeth Oaks Townhomes.
The Planning and Zoning Commission considered this item during their meeting on July 21, 2021 and recommended approval as presented, 7-0.
Elizabeth Oaks Townhomes is a proposed 28 two-story townhome units across six buildings located at the southeast corner of East Whispering Hills Road and Elizabeth Avenue A staff report describing consistency with the zoning code, Future Land Use element and sketch plat requirements is attached.
The development also received waivers and variances due to the small size of the property and other unique characteristics of the site. This information is also described in the staff report.
Use of the City Portion of NBEDZ TIF for US 1 Sanitary Sewer Installation and Lift Station Construction Project
Approve the use of the City’s portion of the North Brevard Economic Development Zone’s (NBEDZ) tax increment financing (TIF) for US 1 sanitary sewer installation and lift station construction project, and authorize the Mayor to execute the agreement.
In November 2020, TrimCor Construction of Florida, LLC, requested assistance from the North Brevard Economic Development Zone (NBEDZ) for the purpose of installing a sanitary sewer line of approximately 11,120 linear feet on a section of US 1 between SR 405 and 5650 Washington Avenue and constructing a new Lift Station 56 at 4710 South Washington Avenue.
The NBEDZ Board approved the project concept, as well as incentive funding in an amount up to $2.5 million. NBEDZ is now requesting that the City authorize using its portion of the NBEDZ’s tax increment financing (TIF) to complete the project, the current estimated cost of which is $2.2 million. At present, the City’s TIF is roughly $1.5 million, and TIF revenue projections are estimated in the range of $500,000 for the next three years. Once approved, the timeline for completion of the sanitary sewer and lift station construction project is approximately 20 to 24 months.
Because of the current sewer system’s insufficient capacity, as well as an outmoded lift station constructed in the 1960s and the absence of sanitary sewer lines, there have been significant challenges to economic development around this section of US 1. In addition, this project is necessary because:
The absence of sanitary sewer has precluded any new expansion in this area. The availability of sanitary sewer serves as an inducement for attracting development. The construction of sewer infrastructure results in job creation, stimulates investment from the private sector, and enhances a community’s tax base and contributes to every type of development.
If City Council approves the use of its portion of the NBEDZ TIF, the item will also need to be approved by the Brevard County Board of County Commissioners (BOCC). Upon project completion, the sewer line and lift station will be dedicated to the City for future maintenance.
American Rescue Plan Act – Water Resources Projects and Programs
Approve the following American Rescue Plan Act Investments in Water and Sewer: Causeway Lift Station Improvements $800,000, Armstrong Chemical Addition Project $600,000, Backflow Preventers $100,000, and Grease Interceptors $300,000 and the associated budget amendments for each of these items.
At the July 13, 2021 meeting, City Council approved the initial utilization of American Rescue Plan Act (ARPA) Funds for investments in Water and Sewer. The Department has identified two projects and two programs that can be funded with ARPA dollars.
The two capital improvement projects are designed and ready to go to bid and are discussed in more detail below: Causeway Lift Station Improvements : The City of Titusville owns and operates Lift Station 18, known as the Causeway Lift Station. It is located at 19 N. Washington Ave, Titusville, FL, 32796.
The lift station was installed over 50 years ago with a drywell-wetwell configuration. The wetwell is a brick manhole structure that is approximately 18-feet deep and is showing signs of degradation. The drywell shows signs of corrosion and requires a confined space entry permit for any maintenance needs. Additionally, the electrical control panels are corroding and in need of replacement. The lift station serves an area of approximately 100 acres with a gravity collection system consisting of approximately 20,800 linear feet of 8” and 10” diameter pipe.
A new duplex lift station will be installed next to the existing lift station, in the City-owned property, which is a part of Sand Point Park. A new portion of gravity sewer will be installed from the east and west contributing manholes to the new wetwell. One new manhole and approximately 310 linear feet of new gravity sewer will be installed. To complete these tasks the Water Resources Department estimates the construction costs at $800,000.
Armstrong Chemical Addition Project: Currently the Armstrong facility is under a pre construction permit submitted to FDEP for the use of a temporary caustic system for further treatment of the water in the area. As part of our flushing and sampling programs we have observed that pH in the water has been lower than optimum range. Caustic is used to increase the pH, chloramines are much more effective at a pH range of 8.5 to 9.0.
Currently the water entering into the Armstrong facility is below optimum pH making it difficult to maintain disinfectant residuals. The addition of a permanent caustic system with a SCADA control that will enable the Department to maintain optimum pH and Chloramine residuals, this will ensure optimum water quality in the City.
The Project includes construction of a permanent facility including chemical containment for all bulk chemicals (Caustic, Bleach & Ammonia), along with associated chemical storage tanks, feed pumps, and dosage control systems. To complete these tasks the Water Resources Department estimates the construction costs at $600,000.
Backflow Preventers: A cross connection is an arrangement of pipes, fittings, fixtures or devices that connect a nonpotable water system to a potable water system through which backflow could occur. This backflow could introduce contaminants into the drinking water system. The Florida Department of Environmental Protection (FDEP) requires that all community water systems establish and implement a written cross-connection control program.
The City’s Cross-Connection Control (C3) Program protects the water supply from potential hazards at the point of connection to the property owner’s water service by requiring that an approved backflow prevention assembly be installed depending on the degree of hazard. The City requires these devices be installed by the property owner and based on level of hazard can cost upwards of $2,500 for purchase and installation.
To assist local business owners with these startup costs and help offset the adverse impacts of the COVID-19 pandemic, the City proposes to use $100,000 in America Rescue Plan funds to help. The program will provide grants reimbursing local business for the cost of purchase and installation of backflow preventers within the City limits. The initial request of $100,000 may be expanded based on the popularity of the program.
Grease Interceptors: All businesses that commercially prepare food for distribution are required to install an approved grease interceptor system. Based on the size of the facility these interceptors including installation can cost upwards of $15,000. To assist local business owners with these start up costs and help offset the adverse impacts of the COVID-19 pandemic, the City proposes to use $300,000 in America Rescue Plan funds to help.
The program will provide grants reimbursing local business for the cost of purchase and installation of grease interceptors within the City limits. The initial request of $300,000 may be expanded based on the popularity of the program. Staff will follow City procurement, contracting, and grant administration procedures in accordance with City policies.
It is recommended City Council approve the following American Rescue Plan Act Investments in Water and Sewer: Causeway Lift Station Improvements $800,000, Armstrong Chemical Addition Project $600,000, Backflow Preventers $100,000, and Grease Interceptors $300,000 and the associated budget amendments for each of these items.
American Rescue Plan Act – Stormwater Projects
Approve and allocate $590,000 American Rescue Plan Act (ARPA) funds for stormwater water quality projects. Additionally, approve the associated budget amendment to create the projects.
At the July 13, 2021 City Council meeting the initial allocation of ARPA funds per each eligible category was approved including a $2,390,000 investment in Water, Sewer, Broadband of which $590,000 was allocated to Public Works for several Stormwater and Infrastructure Improvement projects serving the South Street target area.
Public Works is proposed to allocate these funds to two (2) water quality projects to install second generation baffle boxes with media at the following locations:
1. St Johns Basin Baffle Box II – in the cul-de-sac of West Street just west of Deleon Avenue in the amount of $190,000 with a nitrogen reduction amount of 1,992 lbs annually
2. Main Street Basin Baffle Box II – along Main Street near Blanton Park in the amount of $400,000 with a nitrogen reduction amount of 1,170 lbs annually.
It is recommended that the City Council approve and allocate $590,000 American Rescue Plan Act (ARPA) funds for stormwater water quality projects. Additionally approve the associated budget amendment to create the projects
American Rescue Plan Act – City of Titusville Premium Pay
Approve the allocation and use of American Rescue Plan Act (ARPA) funds in the amount of $350,000 to provide premium pay for City of Titusville employees who meet the eligibility requirements outlined in the ARPA of 2021. Approve associated budget amendment for this item.
At the July 13, 2021 regular Council meeting, Council approved a conceptual spend plan for the $4,300,000 in funding received from the ARPA of 2021.
Authorized expenditures for these funds include a provision for premium pay for workers performing essential work during the COVID-19 public health emergency. Staff is in the process of finalizing the roster of eligible city employees that met the criteria further specified in the ARPA language; workers deemed to be performing essential work to maintain continuity of operations and protecting the health and wellbeing of their community.
Such workers include first responders and public safety personnel, sanitation, social services and other employees with direct interaction with the public in providing services during the health emergency. Furthermore, personnel must have a base salary of less than $75,000 per year in order to be eligible for premium pay.
Premium pay is designated as a lump sum, non-recurring payment for $1000 for fulltime and $500 for part time personnel meeting both ARPA eligibility criteria and a minimum service time as city employees of six months during the period of the declared local state of emergency in 2020-21
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